NEW – Invoicing a Selected Period (Date Range)

 Many companies enter expenses as they come in for payment to the agent accounts. When these items are entered they are assigned an entry date as illustrated below with a display of the current log for an agent:

Items have been entered for both January and February. And, also for January, there has been a commission deduction as well as a payment recorded.

For companies who wish to invoice only certain entry periods, the “New Print Invoice” command has been added to Agent Billing. With the current command, “Print Invoices” the entire current log of billed items and payments was invoiced all at once. So many companies then hold off entering “next month’s” billing until the invoices are posted. Now it will not be necessary to hold of entry with the New Print Invoice option.

Click the “New Print Invoice” button to obtain the dialog below.

Here you can enter a “Entry Date Thru” that you wish to include on the invoice.

If you also elect to “Post Invoice”, only activity  up to and including the thru date specified will be invoiced and posted into history. Note that the agent balance forward will be reset accordingly well.

The example above is to print an invoice thru the end of January entries and activities only. This will leave February entries in the current log.

The above sample illustrates the thru January 31st only invoice. The agent balance forward was $1347.09. After applying a commission deduction ($173.09), billing January items, and recording a $50 payment, the agent’s ending balance of $1324.00 becomes the new balance forward.

The effect on the agent’s account record is illustrated below:

Agent “Edward Brandy’s” example account before invoice posting – (above)  balances are $1347.09 balance forward, a net of current charges and payments of $133.91.

After invoicing activity thru January 31’st, the agent balance account would appear as above. The new balance forward becomes $1324. The current balance is the sum of the February items billed and remaining in the current log - $157.00.

Above, the February entered items make up the entire current log for the agent. All previously entered items, those prior to January 31^st,  have been invoiced and moved to billing history.

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